DSC Board Minutes November 19, 2007

Attendees: Delyth Balmer, Linda Longo, Simon Ha, Curt Fish, Peg Tappe, Barbara Brodsky, Martha Zingo. Due to rescheduling, Susan Klimist is unable to attend.

Brief sitting. Sharing of personal matters.

Agenda

Sangha commentary - none

Fundraiser status - Curt 15+ volunteers prepared mailing after the Sunday sitting. Alice mailed the letters at the post office today. Many thanks to all who stayed to help stuff envelopes and a special thanks to Alice and Hugh. The board will follow-up in January.

Purchase of laptop for the treasurer - Curt Done! Laptop has been purchased; Carol installed DSC software (QuickBooks, etc.). A big thanks from Linda to the Board, Alice, and Carol for their work in making this possible.

DSC Teachers meeting - Peg, Barbara Overview of plans for next semester - There are a number of classes to be run next semester. Issues raised: 1.) how people are reminded when they have not paid their class fee, 2) whether the amount of the class fee should be changed, and 3.) whether we need to hire a class calendar coordinator. The teachers asked Peg to let the board know these things have come up for discussion but have not yet approached a formal proposal.

Wireless internet access at the center - Curt Curt requested approval to submit a proposal to the Tech committee (of which he is a member) for a wireless router on site. It would have a password that would be available to the Sangha for Internet access while at DSC. Consensus from board for Curt to proceed with proposal. Simon will check if he has a router to donate.

Aaron archives - Barbara and All Volunteers have come forth to help with the project, including a coordinator for the transcripts. Barbara now realizes a 'key word' search will only find words and not concepts. Aaron suggests a 'key topic' list. Word search can be done mechanically (don't need a reader to review the article) but key concept would need to be identified by a reader. Barbara would like to see an Index/list of concepts or topics of all transcripts. Other ways to proceed: Barbara and Aaron will create a list of possible concepts/topics for talks. Transcripts will be sent out for indexing by key topics. We will need a technical volunteer. An article has been written for the newsletter asking for a volunteer readers and a programmer.

Building lease - All Lease up June 2008. Dianne Austin has volunteered to serve as point person with our landlord - Bob Amick. More space for DSC is available if desired as the next-door neighbor has moved out. Boards recommendation is to look at this opportunity as part of overall lease negotiation in June 2008. At that time we may consider renewal of current space, both spaces and available space elsewhere. Curt to contact Sandy regarding rental space search done in 2006.

Ramp: The ramp has been moved from DSC suite to end of the building. Curt to ask Dianne to inform landlord that a ramp is needed for DSC by Thursday next week.

What is a Deep Spring Event? deferred to January board meeting. (Barbara will be gone from January 6th to February 12th and will not be present for that discussion.)

Change February Board Meeting to 3rd Monday. **Check your calendars and respond at same time you approve these minutes regarding your ability to attend on February 18th at 6:30 p.m. **

Newsletter status - Barbara Rori has been working on the current newsletter. Maria is in the process of doing layout.

Treasurer's report - Linda September and October budget copies were distributed. October budget reflects stable financial performance.

Retreat committee report - Peg Registrations are coming in for the New Years Eve and February Retreats.

Social committee report - Linda Board approved Tom Slank as a new member of the social committee. Group will meet next month to review charter and plan. White elephant party at Linda's home: Barbara invited the Interfaith Center to the party, asked for input on preferred dates (Dec. 8th or 15th) but has not heard back. Barbara to contact Dave to confirm date.

Volunteer Coordinator - Barbara Renu Rungta has offered to be the volunteer coordinator. Curt or Peg to ask Alice to send email to committee chairs (letting them know to contact Renu with their short term and long term needs). Peg will write a note to Renu informing her that the library needs volunteers.

Board book maintenance - Curt - deferred to January meeting. Think about how you use your board book. Curt to ask Alice what is legally required.

Meeting adjourned at 8:57 pm Next board meeting January 28th, 2008 at 6:30 p.m.

Respectfully submitted,
Delyth Balmer, Secretary