DSC Board Minutes May 21, 2007

ATTENDING: Dianne Austin, Ann Barden, Linda Longo, George SanFacon, Peg Tappe, Barbara Brodsky, Martha Zingo

Minutes from the April board meeting were read and approved as amended.

ITEMS DISCUSSED

• May 6 Sangha Meeting
  • It seemed a positive, healing experience for those attending. The questions posed were: "What are you grateful for at DSC?" and "What concerns and dreams do you have for Deep Spring?" Most comments entailed gratitude. Posted on the time line under concerns were, will there be enough volunteers and concern about the growing bureaucracy. Mentioned most frequently for "dreams" were DSC having it's own space, also programs for young people. 
  • The board likes the idea of a yearly meeting as a venue for sanga input, both positive and negative. It is important that the date be chosen carefully to avoid conflicts and optimize attendance. Fall might be the better time, so as not to loose momentum over the summer. Watch for this agenda item in September when the new board members will have input. 
  • Also in the fall it is recommended that a review of the information from the visioning process be done. This will augment information from this year's sangha meeting. 
    
• Social Committee Charter 
  • The Draft Charter was gone through and 2 minor changes were suggested. It was a well thought out document and the board accepted it with gratitude to Linda Longo and Bilha Birma-Rivlin for all their effort. The revision will be sent to the board and put in the DSC book by Linda.
    
• The board intensive is tentatively set for September 16. There will be a meeting first and then the intensive. This will take the place of the regularly scheduled meeting on September 24th. It will be a potluck at Ann's home. 

COMMITTEE REPORTS

• Nominating Committee 
  • Terms of current board members were reviewed: Leaving in September 07 are Ann, Sandy, Dianne and also Gisela, because she will be moving. George is filling in the term left open by Carol, whose term was up in 07 also. Susan and Delyth will leave in 08 and Peg and Linda in 09. 
  • We are legally required to have a President, Vice President, Secretary and a Treasure, but the duties they execute are somewhat fluid. Also the Board Advisory Group may be better utilized. 
  • There was discussion about the optimum number of people to sit on the board. 
  • It was suggested that while a 3-year term is the current norm, (facilitating continuity as members rotate) someone who has already been on the board may not need time to acclimate and a one-year term may be appropriate. 
  • Ann, Dianne and Peg will report at the next meeting the responses of those contacted.
     
• Retreat Committee 
  • The net income for DSC from the No Frills Retreat at Sunnyside was $470. Fourteen people attended. The deposit that had gone to Howell but was not used has gone to hold a space there for April 18-20, 2008. If cancelled 8 weeks before, the full amount will be refunded. 
  • The committee will be looking at the number, timing and types of retreats we want to support so as to optimize attendance while offering a wide range of opportunities.
    
• Treasures Report 
  • FOR APRIL 
    +Income: Income higher than budgeted due to program service revenues coming from classes, Emrich June Retreat, and Sunnyside (Howell replacement). 
    - Expense: Expense slightly higher than budgeted due to occupancy coming from March Basics Retreat and Sunnyside costs hitting the books this month. 
    +Net Income: Better than budgeted. Actual = $(374) vs. Budgeted $(2,133). 
  • FOR YEAR TO DATE: 
    + Income: Continuing to run higher than budgeted due to donations and program service revenue. 
    - Expense: Slightly lower than budgeted. Note: Emrich retreat expenses not yet on the books and expected to show in June/July. 
    + Net Income: $6k higher than budget. Actual = $4.6k vs. Budgeted $(2.6k). 
  • OM SALARY IMPACT ON BUDGET: none. The OM raise approved by the board and effective April 2007 was already accounted for in the budget to start in April. 
  • CHASE RESOLUTION FORM (required for sales of stock gifts): This has been completed and turned into Chase. The stock gift DSC holds can now be sold and converted to cash. This should show on the June reports. 
  • 2006 DSC TAX RETURN: was completed and mailed in. Copies were sent to the DSC president. Many thanks go to Alice Britt as OM for drafting this to help out the new treasurer.

NEXT BOARD MEETING: June 18, 2007 at 7:00 pm. 
Meeting adjourned at approximately 9:30 pm Respectfully submitted,

Respectfully submitted,
Dianne Austin