September 26, 2005

September 26, 2005

Present: Dianne Austin, Delyth Balmer, Ann Barden, Carol Blotter, Barbara Brodsky, Cassie Cammann, Corty Cammann, David Coupland, Jackie Deron, Mary Grannan, Susan Klimist, Sandy Wiener. Alice Britt, Martha Zingo.

July board meeting minutes were approved.

Open Sangha Time:
Alice shared Peace Greeting. Vicki posted info for Sangha support to Hurricane Katrina family.

OLD BUSINESS:
Updates in building events:
Board looked at Suite 4 in our building. Sangha discussion and support would be desired to okay a move. Suite 4 is a 27% larger space, quieter. Space will be vacant and new tenant sought by end of Oct.
ACTION ITEM: No further response at this time, wait for results of Sangha meeting.

Report to board regarding September workshop:
Input from Mary, Delyth and Sandy was positive. No problem with finances.
ACTION ITEM: report coming from Dottie

Dana -Teachers proposal: Carol B reported
Teachers suggested a donation $10-$15 per class ($7 building fee plus $3-$8 teacher dana) with proposed wording "10 classes suggested donation $100 to $150, no one will be excluded for financial reasons.”
Tax implications discussed if DSC were to "pay” teachers from dana received. turning out 1099's would increase office administrative time, a contract should be signed with each teacher with SSN etc.
DECISION: clearly state a suggested donation (with consistency in the "suggested” dana amount). Students will write 2 checks-one to DSC and one to one of the teachers who will then take responsibility for dividing the dana. Talk about Dana in classes. Carol to email write up to Alice re: details of the wording for the calendars.

Children's program Saturday Oct. 5th.:
Susan Weir and Dianne want to offer this for dana only, without a building charge.
DECISION: Board in agreement for Dana only event, no other charge, it is a DSC service like the Sunday sitting i.e. waive the building fee. DSC is not authorizing any expenses (i.e. supplies) on this program.

Barbara's Dharma talks:
One or 2 bowls for dana (Barbara and DSC)
DECISION: We will continue this as always with 2 bowls; emphasis in the announcement is that all Dana on Barbara nights will go to Barbara.
ACTION ITEM: Diane and Alice will work on the wording of the announcement to the class.

Rec Ed pricing:
DSC receives total payment from Rec Ed on a 60/40 split with no Dana bowl for the teachers of the class, should teachers be compensated? and how? Proposal of a 50/50 split was put forth.
ACTION ITEM: Alice will talk with Rec & Ed about increasing the fee as high as allowed by rec ed policy; what happens to the money will be decided later; Cassie will take it to the teachers.

COMMITTEE REPORTS

Fund raising committee:
The one member is leaving before the December letter goes out. Last year the letter was written by the President. Doesn't need to be a full committee until we have a real need i.e. building acquisition.
ACTION ITEM: President will take on writing the letter needs to go out in November after next Sangha meeting. Point person to get the rest of it done and out will be Mary Grannan.

OMA: wants to have a board liaison to the Social Committee.
ACTION ITEM: Gisela will be the liaison. Cassie will support the social committee

Retreat Committee:
Day of Meditation at Friends Lake: Carol reported that 40 people attended; mostly new to DSC from different flyer postings than in the past. Alice revised the flier and it was posted in more places. Made same amount of money as last year.
ACTION ITEM: Next year the board should publicize the event too.

Building committee:
Carpet was cleaned for $79.00. Olefin carpet was melted by wax; no fix on that spot. Building usage to other groups include: Toning workshop coming up. Buddhist peace fellowship in Oct. on dana basis. An event last Saturday was offered on dana basis.

FINANCIAL
Income and expenses were both below expectation; overall picture better than anticipated.

ELECTION OF OFFICERS: Sandy president, Mary vice president, will extend her term one year, Carol- treasurer assistant, Susan- secretary with Delyth as typist.

SCENARIOS: David's report: These plans are separate from the option to move to suite #4 in current building. The proposed move to #4 is not very different from staying here; still it is in the context of the scenarios. David: consideration of a move to suite #4 should not prejudice future options Recommendation is to table that option in regard to discussion of scenarios at Sangha meeting.
Things that David found as points of interest: 1) Lease a bigger space is very expensive. 2) Lease a bigger space with Interfaith is relative inexpensive. 3) Monthly cost to buy is within reason for us coming up with the down payment is the challenge i.e. raising 100,000.
DECISION: Stay with 4 options for discussion at Sangha meeting, to vote for top two, discuss, vote again. Encourage attendance at Sangha meeting. If unable to attend email DSC with opinion of scenarios before the meeting

VISIONING: David led group in exercise of adding to the visioning concept web.
Develop agenda for Sangha meeting: Jackie and David. Set up clean up: Delyth and Susan. Sandy will bring cider .

Next board meeting: October 24, 2005

Meeting adjourned at 9:15 p.m.

Respectfully submitted by
Susan Klimist and Delyth Balmer