November 25, 2002

November 25, 2002

Present: Ann Barden, Barbara Brodsky, Cassie Cammann, Corty Cammann, Jackie Deron, Pat Shalis, Martha Zingo

Visitors & Others: Su Hansen (office manager), Kate Leshock (taking notes),  Kalindi Trietly (signing for Barbara), Lou Weir (Building Oversight).

President's Update (Ann)

• Minutes of last meeting were approved by email.

• Summary of the Nov. 18 special Board meeting will be posted on the website.

• Action items still to be done:

  • Dianne Austin will be co-coordinator of program manager, and is looking for a board member to be fellow co-coordinator (maybe Jane Grace?).

  • George S. and Dave Brown were invited to be on a finance committee that meets quarterly.

• Site Report

  • Lease in negotiation, Lou Weir is heading the work. Go Lou!

  • Discussion about a careful departure from Friends Meeting House.  Thank you note will be written by Ann and Cassie, and a blurb of gratitude in the newsletter.We will offer the January pre-paid rent to FMH as a gesture of gratitude even though classes will be in the new location.

• Hold Gay Nelson in the light.

Building Oversight Committee Report (Lou Weir)

• John and Lou have met to talk about designs. Open, clean, sacred. Waiting for Dottie.

• Itemized move-in costs totaling $800.

• In current lease, tenant insures the plate-glass windows. This is not covered in our current DSC policy and a new one ($500) will need to be purchased. Monthly expenses will now total $1175.

• Floor and walls work: 30 volunteer slots needed. Less volunteers = less stuff done. $1805 in expenses. Nixing the padding, it becomes $935.

• The committee of Lou, John and Dottie will be the clearing house for organizing the donor requests and also formulating the general design plan that will be brought back to the sangha for feedback.This will be announced at the Dec. 8 sangha meeting and another meeting at the site for plan unveiling will be held.

• Dec. 14 – Open house! Sit at 9am, eat afterwards, and work period from 11am onward!

• January 12 is the Dedication of the Space, 1pm – 4pm. Barbara as Master of Ceremonies! There will be invited guests from other sanghas.

• Stated need for guidelines about the space use / rental to others

• Carpet discussion: No padding, new carpet in all rooms, as long as it stays within the $2000 move-in costs total budget, including new insurance annual fee. John and Lou have discretionary privileges with the $2000 budget. (Kalindi is offering $200 toward carpet and will not stop her monthly pledge. Barbara is offering $100. Zafu/zabuton pledges from Kate and Lou.)

Discussion of Policy of class fees and rental charges – agreed that a small group will work on this and bring it forth to the next board meeting. Ann, Martha and Cassie.

 Future Board Meetings

• December 22nd (Sunday), 1:30 –3:30 pm at Cammann's.
• No meeting in January.
• February 9 (Sunday), 1:30 – 3:30 pm.
• Return to regular meeting (4 Monday of the month) on February 24, 7pm.

Financial Report

• Funds approved for copyright of DSC books, $30 per book. There are seven now. The publisher will pay for the new Aaron book.

• Pass-through donations to be discussed another day – too complicated.

• 2003 budget will be presented at Feb. 9 meeting

• Direct deposit is approved in principle, use prudent judgment.

Office Manager and Office Manager Advisory Report

• Agreement to support additional hours for Su from now until the end of January for the transition of office space

Everything else will have to wait! Good-night everyone.