May 8, 2001

May 8, 2001

Attending: Jane Grace Bowman, George SanFacon, Barbara Brodsky, Pat Shalis, Dottie Coyne, Kalindi Trietley, Aiji Pipho.

Minutes for April Board Meeting: Submitted and approved with a few typo corrections and a clarification related to refunds approved for cancellations from the last retreat. Action Item: George will issue corrected minutes.

Board Membership and Duties: Membership: Bob and Joan have resigned from the Board, but Bob will continue to help out on the newsletter. The Board affirmed its desire for Len to remain on the Board even though he is not able to attend meetings on a year-around basis. The Board welcomed its newest members, Dottie and Aiji … Duties: Dottie volunteered to do the Board meeting minutes during George’s sabbatical from the Board. Pat offered to pick up Treasurer duties. Both of these offers were accepted with appreciation by the Board.

Office Manager: It was agreed to establish a subcommittee to organize the Office Manager position (20 hours weekly) and then fill it. Barb, Kalindi, Pat, and Kris were recommended to comprise it. These members are so willing to so serve and the subcommittee was approved as recommended … To meet near-term needs, it was agreed to follow-up on Ethel’s offer and see if she is willing and available to help out on a one-time basis. Action Item: Jane will follow-up with Ethel on this.

Computers: Migration to the new computer system is not completed due to a combination of glitches and hardware problems. Pat distributed an overview on discussion points and tasks. It was agreed that we need to get more expertise engaged on this important priority. Barb will ask Ian if he would be willing to help us out. Aiji knows a trusted person (Joshua) who is starting a computer business. She is willing to serve as a liaison for the Board on the computer systems, replacing Bob. Action Items: Aiji will contact Joshua to ask if he is qualified and interested in helping us as a paid consultant. Barb will ask Ian if he is willing and able to help. Once we have someone qualified to help, Aiji will contact Bob and ask him to be available for orientation and support.

Retreats: The no-frills retreat at Howell was a success, with 12 Sangha members participating. Receipts were slightly greater than expenses. Another no-frills retreat was proposed for April 26-28, 2002 at Howell, which was approved by the Board … Barb has proposed that the Winter retreat for 2002 be divided into two smaller retreats, the first March 1-3 (for experienced students) and the second March 15-17 (for new students). The Board generally supported this proposal, but is awaiting input from the Retreat Committee. A total of 50 Sangha members are registered for the upcoming June retreat, 27 for the entire week.

Board Retreat: A day-long Board retreat is tentatively planned for Monday, August 27. Action Item: This date needs to be confirmed by Board at next meeting.

Fund Raising: For the Building: $38,000 over next 3 years. For Monthly Expenses: $400 per month. Action Item: Kalindi will ask Susan to check with canvassers for latest updates and reminder on May 15 deadline target.

Handouts Distributed during the Meeting:

1. Meeting Agenda
2. April 2001 No-Frills Retreat Financial Summary
3. DSC Computer “To Do” List