Site map
|
Login/Logout Site map |
|
|
|
|
January 22, 2001January 22, 2001 Attending: Jane Grace Bowman, Barbara Brodsky, Kris Kurnit, Pat Shalis, Kalindi Trietley.Minutes for December 15, 2001 Board Meeting: Submitted by George and read by Kris. Approved. Date Change For Next Meeting: The next meeting will be at 6:30pm on Tuesday, February 20 at Pat’s house. We’ll begin with a pizza dinner. Everyone needs to be on time so we can finish as early as possible. Kris and family will be leaving for Hawaii the next morning. We want to conduct our meeting and leave early so Kris can finish preparations for her trip. Criteria for New Board Members: Revised version reviewed, approved and added to board member notebooks. New Board Members: Kalindi and Jane Grace were enthusiastically welcomed to the board, and the board notebooks were briefly reviewed. Ann Barden was the candidate nominated for the remaining board opening, but she is not able to make additional commitments right now. The board wants to fill the last position now. Action Item: All board members were asked to think about sangha members, and come to the next meeting prepared to offer additional names for nomination. DSC By-Laws: The changes were sent to the state and returned. Kris will review the new version against her draft of changes and report back to the board next meeting. Action Item: Kris will review and report back to the board. If the revision is correct, it can be distributed to board notebooks. Contractor Forms: Contractor forms are required for Vicki Lawrence, Dana Woosley and Frank Levey because each was paid more than $600 last year. Dana sent a form to Vicki. Frank did not separate labor and materials. This needs to be done for DSC records. DSC needs to send 1099 form to Dana, Frank and Vicki by January 31, 2001. Action Item: Dana will talk to Frank about his actual labor charges and send out the 1099 forms. Retreat Committee Membership: Pat announced that she will be leaving the Retreat Committee after the February retreat. She will continue to do the retreat registrations and the bookstore, but needs to focus her available time with Deep Spring Center towards board activities. Kalindi suggested that people who attend retreats would be the best candidates to join the retreat committee and support the work needed to put on the retreats. Action Item: Pat will create a candidate list of sangha members who have attended 2 or more retreats since 2/99 and e-mail it to the board. Sangha E-mail List: There was discussion of the need for a “whole sangha” e-mail list (approximately 140-150 names), with variations like the “out of town” list and the “in town” list and the “active” list and the “Wednesday Night” list. Nancy Vhalakis will be working with Barbara to help teach her the new e-mail program in the PC, and set up “official” DSC e-mail lists. Newsletter Editor: Celeste, after many years of service, is stepping down from her role as newsletter editor. E-mail had been sent out to the sangha asking for volunteers to take her place. We have a new newsletter team: Jane Grace Bowman will do general editing, Bob Bartz will do design and layout, and Roann Altman will do editing and the computer work needed to get the newsletter ready for publication. The board expressed their appreciation to Jane Grace (and Roann and Bob in absentia) for volunteering to do this important work. Barbara created and sent a detailed e-mail of instructions for creating the newsletter, which is published 3 times per year prior to each of the residential retreats. Action Item: Jane Grace will review the newsletter instructions. She will contact Vicki and Celeste to see if there are additional comments. Retreat Committee Report: The enrollment for the February retreat is lighter than normal. There are 19 paying registrants as of 1/22. This may be due to the earlier date towards the beginning of February rather than the end of the month. It may also be due to the new April retreat at Howell which was announced in the newsletter. The April retreat is an experimental retreat for experienced students who have attended at least two prior retreats. It is lower cost with fewer meals and no formal instruction. There has been a lot of interest in offering more low cost retreats during the year. There was considerable discussion and several possibilities emerged. No recommendations were reached and further discussion is needed.
Retreat Advertising: Barbara recommended that an advertisement be created and put into INQUIRING MIND for the June retreat. This would need to be done soon. Action Items: Kris will find out how to place the ad, and will contact Linda Lawson to see if she would do the layout. Barbara will write the text of the ad. Financial Report: Kris distributed a packet of financial reports for January. DSC has an on-hand balance of $6,155.96. The new reports are being produced using our new QuickBooks program. Kris also handed out a draft budget for 2001. Action Item: Board members are asked to review the new reports and the proposed budget for both format and content. Dana is also interested in any new reports that people would like to see. Suggestions to be brought to the next board meeting. Information Technology Report: Software has been purchased that will allow the Mac to use the new printer. Nicholas is helping get the software in place. We need a new battery for the motherboard, which Nicholas will take care of. We just received a recall notice that the battery must be replaced in the new laptop because it could spontaneously ignite. Action Item: Barbara will work with Nicholas to take care of these items. Fundraising Committee Report: Kris handed out the summary for our recent fundraisers. The Buddhist Acts of Compassion fundraiser showed a profit of $653.85 and the Spirit Waits writing workshop showed a profit of $897. This seems to be consistent with a comment from Haju saying that fundraisers are sangha-builders, not money-makers. Kris distributed the Fundraising Committee report for the meeting with Haju held on Jan. 17, along with a draft letter/form for new DSC members. Action Item: Board members were asked to read both of these documents, think about approaches to sangha membership, and come prepared to discuss this at the next meeting. Deep Spring Center Brochure: Kalindi expressed the need to create an attractive and informative general brochure about Deep Spring Center that could be used in a number of ways such as a mailed fundraising campaign or a response to a general inquiry about DSC. She estimated the cost to be about $500-$800 to create a versatile brochure. The board endorsed her request. Action Items: Kalindi volunteered to work with Bob to create a draft version. Barbara offered to e-mail two introductory pages to Kalindi for her to work with. Building Campaign Kickoff: The Fundraising Committee has chosen Saturday, March 24 as the date to hold a major kickoff fundraising event to begin the campaign for operating and building fund pledges. They are working hard on the details, and asked board input on several items. A deposit of $50 has been made for the use of the community building where Kalindi lives. Barbara shared an example of an appeal letter she received from another group. Action Items: For next board meeting discussion and decision: (a) Do we want to rent for 2-3 years and then buy, or do we want to buy a building now? Give this feedback via e-mail to Susan Weir on the site search committee (b) Consider and decide on what membership in the DSC sangha means and (c) Consider whether DSC is a Buddhist dharma center (which could request building support from the national dharma community) or a non-denominational center (which will handle our building fund ourselves). Handouts distributed during the meeting:
Quote to ponder from an unknown source:
|
