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November 27, 2000November 27, 2000 Attending: Bob Bartz, Barb Brodsky, Kris Kurnit, Len Puustinen, George SanFacon, Joan Head, Pat Shalis. Minutes for October 23, 2001 Board Meeting: Submitted by Bob. Read and approved with minor corrections. Infrastructure: The need to continue building infrastructure for the DSC board work and community initiatives was noted. Without it, much time is lost in circular discussions. In addition, the infrastructure is needed to assure continuity and to support those who follow us. Selection Criteria for Board Members: Proposed criteria for selecting new Board members was approved with minor revision. It was understood that new Board members must be able to meet each of the criteria. Action Item: George to revise and submit final criteria listing by next meeting. Board Membership: It was agreed to expand the number of Board members from 7 to 10 (9 Directors and Barb), and to increase service terms for Board members from 2 to 3 years. The terms are renewable. To promote continuity and stability, terms will be staggered if possible so that there will be no more than 3 new members yearly. It was also agreed that the Board membership should include at least two teachers (including Barb) and a representative from the group that attends Aaron’s Wednesday evening talks. Terms for Officer appointments were agreed to be 2 years minimum for President and Treasurer and 1 year (minimum) for Vice President and Secretary. Diane Austin, Kalindi Trietley and Susan Weir were nominated and approved as possible new Board members. Action Item: Kris will extend an invitation on behalf of the Board for them to join us. Bylaws: We need to revise DSC bylaws to reflect reality and then abide by them. It was agreed that the Board does not need to notify the Sangha of such changes. Action Item: Kris to investigate the related protocols. Board Notebooks: To promote better understanding, consistency, and effectiveness, it was agreed to establish a system of notebooks for Board members to use. Each Board member will receive a notebook indexed as follows:
A master notebook and an extra will also be maintained at the DSC desk in the meditation hall. Action Items: Bob, Joan and Kris will prepare 12 notebooks. Board members and others will henceforth submit all documents 3-hole punched. Barb’s Vision: Barb shared her vision of DSC and its purpose. As she sees it, the heart of DSC is non-duality. Vipassana meditation and Aaron’s talks are both tools for coming to a deeper understanding of this non-duality. DSC is thus a counterpoint to a societal culture based on fear and separateness. With the help of DSC and practice, we can learn to be with what arises from a place of spaciousness, love and non-reactivity. Barb offered the following as possible areas of endeavor for the future:
It was agreed that Barb and Aaron are truly the center of DSC. Like a great wheel, they work through the Board, teachers, programs, retreats and publications to hold the Sangha gathered in a circle around the rim. Site Search Committee: Site search committee meeting minutes for Oct 28 were distributed and reviewed. Lack of a sound financial base was cited as being problematic in pursuing purchase or rental of space. It was agreed that DSC needs to develop a steady income stream to demonstrate liquidity and capacity to pay rent or a mortgage. There was some discussion regarding “memberships” and “pledges,” but concern was expressed about the possibility of creating undesirable distinctions within the community. It was agreed to establish a “Building Fund” as a way of expressing our intention to manifest a solution to all of this. Action Items: Board members to investigate possible approaches and language framing related to donations from Sangha members. Barb to invite Haju from Zen Temple to visit and discuss how their community handles funding. Kris will have accountant establish a “Building Fund” on the DSC ledger sheet. (Note: These funds will be restricted for use only in rental or purchase of a facility.) Information Technology: Thanks to Bob and a few others, installation of the new computers and network has been completed. Remaining action item relates to purchase and installation of CD-ROM burner for system back-up. Migration from Quicken 99 to Quicken 2000 will be done in late December. It was agreed that DSC would pay for phone line work at Barb’s and Hal’s house to create a dedicated DSC line. Next Board Meeting: Scheduled for Friday, December 15, from 3 to 9 p.m. Agenda will include the following:
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