DSC Board Minutes - March 26, 2007

ATTENDING: Delyth Balmer, Linda Longo, Susan Klimist, George SanFacon, Gisela Wilson, Sandy Wiener, Barbara Brodsky

We had sharing of personal matters from board members.

ITEMS DISCUSSED

Cassie Cammann attended the first part of the meeting in order to give a report on the outcome of a committee considering the question "What Makes a DSC Event?" Cassie, Barbara and Delyth served on the committee. One of the important considerations here is the use of Deep Spring's e-mail list to send out announcements.

The question is more complicated than first appears. We have various gradations of programs and possible e-mail announcements -- from announcing a special talk by Barbara to kitten availability. What about the film evenings, or chanting sessions, or visits and talks by non-DSC members such as Matt Flickstein or Heather Cummings.

Certainly there are different categories of events, which shade into each other.

Two other points: What about possible overlap and coordination with the events of the Social Committee? And we must be mindful of the actual job that our office manager, Alice, has been hired to perform (which does not include sending out all matter of e-mails).

Action item: Susan K, Delyth B, and Barbara B will put together a proposed definition for the Board to consider at its April meeting.

Martha Zingo asked the Board to approve an event with the Buddhist Peace Fellowship and the Zen Temple, sponsoring a film "Refusing to be Enemies" by Hajin. Deep Spring would be a co-sponsor and would commit itself to contributing somewhere up to a maximum of $100 for the evening.

Action item: The Board approved the event, including the possible contribution up to $100.

Barbara Brodsky asked the board to approve and e-mail invitation to DSC involving a visit from Heather Cummings, who helps lead trips to John of God in Brazil. We would invite Dana for DSC, which would incur no cost for the evening. The event would take place on June 4 or June 5.

Action item: The Board approved the event. Sandy will call Kevin Smyth of the Building Committee to get its approval.

February Minutes: Minutes from the February board meeting were read and approved, with one change noted: the newsletter will be reduced in size if no one is available to perform the layout work.

Plans for the May Sangha meeting: we need persons to carry out various tasks involved with the meeting.

• George will contact Dianne about creating the historical wall chart before the meeting; it will have important dates and four to five milestones.
• Sandy will do a short introduction.
• George will be the facilitator.
• Sandy, or another volunteer, will make sure of the table set up and the availability of plates and cups and utensils.
• Sandy, and or in other volunteer, will bring some beverages.

The Board will finalize the details of the Sangha meeting at its April meeting.

Action item: We need an enlargement of the list of "Who Does What at Deep Spring" for the Sangha meeting.

Newsletter: No one has volunteered for layout work, so the next newsletter will be four pages. Barbara read a draft of her Newsletter address, to which she will add a request for someone willing to work on the Newsletter.

Library Committee: The Board noted Peg Tappe's resignation from the Library Committee and expressed great appreciation for her wonderful service.

Treasurer's report: Linda reported on the budget. She also told of problems with the sale of stock donations through Chase Investment Service; Linda will consider other services. Linda rolled over one of our CD's, for 4 months at 4.81%. Linda and Sandy signed the necessary papers for the sale of stock through Chase.

Social Committee Charter: We tabled discussion of the Social Committee Charter to the Board's April meeting. Board members should read the Charter in advance of the meeting to save considerable time at the meeting.

Bulk mailing: The question is whether we continue to join with Susan Weir in use of a postage meter. Some questions were raised as to whether this meets Post Office regulations and whether we really need a/the postage meter. Delyth will look further into this question.

NEXT BOARD MEETING: April 30, 2007 at 7:00 pm.

Meeting adjourned at approximately 9:15 pm

Minute notes by Gisela and Sandy; written up by Sandy