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Home -> Board -> Minutes -> 2004 Print Page March 22, 2004 March 22, 2004

Attending: Ann Barden, Cassie Cammann, Mary Grannan, Dottie Coyne, Sam Clark, Corty Cammann, David Coupland, Jackie Deron

Moments of Silence and sharings of personal stories all round.
February Minutes approved.
Jackie Deron elected secretary to replace Dottie Coyne.

ACTION ITEM: January Minutes will be approved next meeting.

Board Books were cleaned of all financial reports for 2003 except for December, 2003.
Board Meeting Minutes for all of 2003 and previous years will also be held exclusively in the Master Book. This complete record is kept in the office steel closet.

ACTION ITEM: Dottie will get the up-to-date policies statements to go into the books at the next meeting.

ACTION ITEM: Database management is on hold until October when Dave gets back.

ACTION ITEM: There is no volunteer email coordinator for the community bulletin board. Larry Siden will be asked by Cassie to take on this project.

ACTION ITEM: Corty will get the Nominating Committee together. Dianne Austin and Dottie will serve from the teachers' group.

ACTION ITEM:  FOUR TIMES A YEAR, a Sangha Service Day--fold newsletters and work needed at the Center.

Cleaning Service Bid: $40 per week, biweekly, or $35 per week, weekly (Merry Maid) Can we afford $80 a month? It needs to be budgeted. It's $960 a year. Board empowers Corty to establish six months of cleaning service.

FINANCIAL REPORT:

• Board approved the Treasurer's request for a Leave of Absence to hike the Appalachian Trail. 
• Interim Treasurer will be Cortlandt Camman.
• Bank of Ann Arbor is adding Corty as a signer, since he will be functioning as our Interim Treasurer. Bank signatures--Any one of the three, President, Treasurer, Interim Treasurer, can sign a check under $3,000. Any larger check it would take two of the three.
• Now we have a Payroll Company, Automated Resource Management, Inc., of Ann Arbor, who will be doing the payroll taxes and payroll for us. This service will start with the current month.
• Alice Britt is capable of producing the financial report for the month and Corty will present it to the Board.
• Bank One will handle our brokerage account On-line as they have lower fees than E*Trade.
• David talked us through the financial reports. It seems that this year will be much like last. We are balancing the books so far.

ACTION ITEM: When Barbara is present at a meeting we need a discussion of retreats as income producing events. We are planning 2005. This ties in to our strategic planning about a permanent center.

ACTION ITEM: Next month, we need to form a policy to guide us in making resource allocations, around publicity, support for the archives, supporting Barbara.

OMA REPORT:
We're very happy with Alice's performance. She's been keeping track of her hours by category at our request. Finance takes 12-15 per cent of her time--book keeping in house is a good thing. It's important to keep Alice in the loop on what's happening.

ARCHIVE COMMITTEE: (Barbara, Martha Zingo and Carol Blotter)

• They are going to keep the audio tapes as tapes, not DVD's at present. Dave suggests off site storage.
• The are working on indexing the Aaron transcripts by key words. Barbara is indexing the new talks as they are done.
• Martha is working on her skills to put all the transcripts on the WEB.

BUILDING COMMITTEE: In July (24, 25) there will be another Marcia Rose event. It's a retreat that Sandra Berman is organizing. If they need Sunday morning, this will have to be negotiated. 

TEACHERS COMMITTEE: Board approves Wednesday group sittings, July and August, coordinated by Alice Britt. She can establish the time and advertise it. If people want instruction, they are to be referred to the classes.

ACTION ITEM: Teachers need to think how they can empower senior students to lead a sitting.

ACTION ITEM: Ann Barden will finalized the DOCUMENT ON BARBARA'S ROLE based on sangha feedback and will bring it back to the Board for final approval.

IDENTITY OF DEEP SPRING CENTER:
How do we see ourselves? Where do we want to be in three or five years? The Board discussed strategies around involving the Sangha in talking about and understanding Deep Spring Center identity. This will be a long term project--six months or so.

Meeting adjourned, 9:35 PM 

Respectfully submitted,
Dorothy Ann Coyne